Sally asks.Your guys answer.Your office gets everything it needs.

Sally is an AI agent with one job: getting accurate data out of the field. Your guys just text or call her. No apps required.

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Timesheets
Production
Safety
Site photos
Scheduling

Built for utility subcontractors

4:42

RecordLens Sally

Timesheet for Elmwood?

same crew as yesterday. same hours

finished trenching 220 ft

Got it — you, Mike, John, Cody, and Dustin. 9 hours each.

I logged 220 ft of trenching under 31.23.33 — Trenching & Backfilling.

Submit?

yes

Read 4:42 PM

Timesheet submitted.

Text Message • RCS

Just call or text Sally. No app required.

Timesheets, JSAs, safety observations, to-do lists — anything the field used to write down. No switching between apps and screens. Your crews call or text Sally, and she does the rest.

A construction worker calling RecordLens Sally from a work truck.

Timesheets via phone call

Your foreman finishes the whole timesheet on the drive home — no app to open hours or days later. Sally already knows the job, the crew, and the cost codes.

Call transcript

Jack Wilson

“I want to do my timesheet now.”

Sally

“Great. Is that for Broadway Substation?”

Jack Wilson

“Yeah. Me, John, Mike, Cody, and Dustin. Me and John were on line work, Mike ran the digging machine, and Cody and Dustin handled ground support. 6 AM–4 PM, with a 30-minute lunch.”

Sally

“Logged and submitted — 5 workers, 47.5 paid hours, split across your usual classifications. Call or text me if anything changes.”

Call ended

Broadway Substation

Crew timesheet

Date: Aug 7, 2026
Crew: 5 workers
Paid hours: 47.5 total
Source: Voice call

Worker or activity	Hours
Jack Wilson
Lineman	6 hours
Groundman	3.5 hours
John Miller
Lineman	6 hours
Groundman	3.5 hours
Mike Rader
Digging Machine Operator	6 hours
Groundman	3.5 hours
Cody Whitaker
Groundman	6 hours
Laborer H&H - Group B	3.5 hours
Dustin Hale
Groundman	6 hours
Laborer H&H - Group B	3.5 hours
5 workers	47.5 hours

Broadway Substation — Crew Timesheet.xlsx

Saved

Broadway Substation — Crew Timesheet

Broadway Substation · Crew Timesheet · Aug 7, 2026

Payroll ID

Employee

Paid hours

4817

Jack Wilson

6.0

4817

Jack Wilson

3.5

2064

John Miller

6.0

2064

John Miller

3.5

7391

Mike Rader

6.0

7391

Mike Rader

3.5

5528

Cody Whitaker

6.0

5528

Cody Whitaker

3.5

8143

Dustin Hale

6.0

8143

Dustin Hale

3.5

Total paid hours

47.5

Broadway Substation · Crew Timesheet · Aug 7, 2026

Payroll ID

Employee

Work classification

Start

End

Paid hours

4817

Jack Wilson

Lineman

6:00 AM

12:00 PM

6.0

4817

Jack Wilson

Groundman

12:30 PM

4:00 PM

3.5

2064

John Miller

Lineman

6:00 AM

12:00 PM

6.0

2064

John Miller

Groundman

12:30 PM

4:00 PM

3.5

7391

Mike Rader

Digging Machine Operator

6:00 AM

12:00 PM

6.0

7391

Mike Rader

Groundman

12:30 PM

4:00 PM

3.5

5528

Cody Whitaker

Groundman

6:00 AM

12:00 PM

6.0

5528

Cody Whitaker

Laborer H&H - Group B

12:30 PM

4:00 PM

3.5

8143

Dustin Hale

Groundman

6:00 AM

12:00 PM

6.0

8143

Dustin Hale

Laborer H&H - Group B

12:30 PM

4:00 PM

3.5

Total paid hours

47.5

Crew timesheet

A utility worker sending JSA photos to RecordLens Sally from the field.

Safety compliance via text message

Your crews can keep the paper JSAs they already know. They text Sally a photo. She reads it, asks about unclear details, and files it to the right project. Nobody types it again at the office.

Text message

8:14

RecordLens Sally

Your JSA photos are due by 9 AM.

Photo of a completed job safety analysis form.

Second photo of the completed job safety analysis form.

Read 8:14 AM

Looks good. On line 6, is that Jack Smith or Jack Smythe?

Jack Smith.

Read 8:14 AM

Got it — JSA submitted.

Text Message • RCS

Job safety analysis

Broadway Substation · Jul 27–Aug 7

Daily JSA compliance

Date	Status	Submitted	Evidence
Fri Aug 7	Complete	8:21 AM	2 photos
Thu Aug 6	Complete	6:49 AM	1 file
Wed Aug 5	Missing	—	No JSA
Tue Aug 4	Complete	7:11 AM	1 file
Mon Aug 3	Complete	6:58 AM	1 file
Fri Jul 31	Late	9:22 AM	1 file
Thu Jul 30	Complete	6:45 AM	1 file
Wed Jul 29	Complete	7:03 AM	1 file
Tue Jul 28	Missing	—	No JSA
Mon Jul 27	Complete	6:51 AM	1 file

A project scheduler reviewing the Broadway Substation crew plan.

Schedule changes via web chat

The field never touches a screen — but you can. Tell Sally about a schedule change from your desk, in plain English. She applies it to the right project, dates, and crew, and confirms when it's done. No forms, no dropdowns.

Web chat

Chat with Sally

RecordLens web chat

Add Mark Robinson to the crew on Broadway Substation for next week, Monday through Friday.

Done. Mark Robinson was added to the Broadway Substation crew for Monday through Friday next week.

Project schedule

RecordLens/Broadway Substation

Aug 5 – Aug 19, 2026 · Valparaiso, IN

Th6

Su9

M10

T11

W12

Th13

F14

S15

Su16

M17

T18

W19

Team

Elena Park

Mark Robinson

Luis Ortega

Devon Brooks

Equipment

Bucket Truck · BT-07

Bucket Truck

Activities

Structure setting

Site cleanup

Want this for your crews?

Book a demo

Everything else Sally captures

Crew & labor: People, hours, breaks, and labor classifications.
Equipment: Machine hours, locations, moves, and downtime.
Materials: Deliveries, usage, tickets, and quantities.
Production: Installed quantities, completed work, and cost codes.
Photos & documents: Paper timesheets, tickets, receipts, and photo proof.
Safety: JSAs, inspections, incidents, good catches, and corrective actions.

What the office gets

Sally is how it gets in — the record is what you keep. Everything she captures lands in RecordLens: review it, export it to Excel, create payroll-ready files, or send it straight to your payroll system. Nobody at the office types it all in again.

Project warboard: See crews, equipment, milestones, and upcoming work across active projects.
Excel exports: Download clean labor, equipment, material, and production data.
Payroll uploads: Confirmed people, hours, breaks, and classifications — formatted for import into ADP, Foundation, Viewpoint, or whatever runs your payroll.
Payroll & HR system sync: Move confirmed employee and labor data into the system you already run.
Reporting & job costing: Use complete project records for reporting, cost codes, and plan vs. actual.

One warboard for all of your projects

Every project schedule rolls up into one clean, current view. Know where crews are committed, what's active, and what comes next.

RecordLens/Company warboard

Updated moments agoAll divisions

Active projects

7 projects · 3 divisions · Crew coverage by day

Aug 3–16, 2026

Project

Mon

Tue

Wed

Thu

Fri

Sat

Sun

Mon

Tue

Wed

Thu

Fri

Sat

Sun

Broadway Substation

Utility

Valparaiso, IN · Started Jul 27

Elmwood Feeder Upgrade

Utility

Elmwood Park, IL · Started Aug 3

Cedar Junction Fiber

Utility

Cedar Lake, IN · Starts Aug 12

River Road Drainage

Civil

Hammond, IN · Started Aug 6

North Plant Expansion

Industrial

Portage, IN · Started Aug 7

Lakeside Pump Station

Civil

Gary, IN · Starts Aug 10

Crane Bay Retrofit

Industrial

Burns Harbor, IN · Starts Aug 11

Swipe to see the full two weeks →

In management?Just tell Sally what you need from the field & she gets it for you.

Configuring Sally works the same way for leadership — you just text her. Reminders, dispatch texts, and recurring rules: tell her once, and she follows up and sends you the report.

Step 01

You set the rule

Text Sally once. Plain English.

8:14

RecordLens Sally

Foremen need to check their safety equipment every 3 months. Make them take a photo for proof.

Read 8:14 AM

Got it. I'll send a text to all 6 foremen this morning to request a photo of their safety equipment.

You'll see the status update in your email tonight.

Text Message • RCS

Step 02

Sally follows up

The same SMS goes to every foreman. She collects the proof.

11:23

RecordLens Sally

Hi John — your quarterly safety equipment check is due. Send a photo of your gear today.

Safety equipment photo sent by a foreman.

Read 11:23 AM

Great, that's all I needed.

Text Message • RCS

×6 foremen

Step 03

You get the report

One email with who did it, who didn't, and the photos.

6:00

1 Message

RecordLens Sally

6:00 PM

To: Business Owner

Quarterly Safety Equipment Check

Status as of 6:00 PM

Missing
Marcus Boyd
no response
Out
Travis Beasley
vacation
In
John Miller
[photo]
In
Pete Kowalski
[photo]
In
Ryan Schmitt
[photo]
In
Denny Fulton
[photo]

4 of 6 in — 1 missing, 1 out.

Rules Sally can run

Each one takes one text to set up. Sally runs it until you tell her to stop.

“I want every foreman to submit a daily report by 5pm.”
“Text me if any crew hasn't submitted a timesheet by 6pm.”
“Send dispatch texts to the crew at 5pm every weekday.”
“Make sure someone sends the site-specific safety plan the night before a job starts.”

Questions owners ask

Will my crews actually use it?: They already know how to make a phone call. Nothing to install, nothing to learn — any phone, any carrier.
Do my guys need to download anything?: No. Nothing. Crews call or text Sally the way they'd call or text anyone else.
Can I trust the data before it hits payroll?: Sally confirms names, hours, and cost codes instead of guessing, and your office reviews everything in RecordLens before it goes anywhere.

See Sally in action

Book 20 minutes. We'll show you how one ordinary crew conversation becomes clean, usable office data.

Book a demo

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