Daily Report
Quarterly Safety Equipment Check
- ❌Mike Raderno response
- ⚠️Travis Beasleyout: vacation
- ✅John Miller[photo]
- ✅Cody Whitaker[photo]
- ✅Ryan Schmitt[photo]
- ✅Dustin Hale[photo]
For utility contractors
Set the rule once.
Then forget about it.
Sally is an AI office manager for utility contractors. She runs every routine — daily reports, dispatch, reminders — and tells you what didn't happen.
Industry experience at
8:14
S
RecordLens Sally
Foremen need to check their safety equipment every 3 months. Make them take a photo for proof.
Got it. I'll send a text to all 6 foremen this morning to request a photo of their safety equipment.
You'll see the status update in your email tonight.
iMessage
The premise
No new apps, just text or call Sally.
Your crew already texts. They already take calls. That's all this is.
SMS
Already on every phone in the crew.
Phone calls
Hands-free from the truck or the trench.
Daily status email straight to ownership.
How it works
One rule. Every foreman. One email back.
Step 01
Owner sets the rule
Texts Sally once. Plain English.
8:14
S
RecordLens Sally
Foremen need to check their safety equipment every 3 months. Make them take a photo for proof.
Got it. I'll send a text to all 6 foremen this morning to request a photo of their safety equipment.
You'll see the status update in your email tonight.
iMessage
Step 02
Sally follows up
Same SMS goes to every foreman. She collects the proof.
11:23
S
RecordLens Sally
Hi John — your quarterly safety equipment check is due. Send a photo of your gear today.
Great, that's all I needed ✅
iMessage
×6 foremen
Step 03
You get the report
One email with who did it, who didn't, and the photos.
6:00
1 Message
S
RecordLens Sally
6:00 PM
To: Business Owner
Rules you can give Sally
The normal stuff shouldn't take heroic memory.
Tell Sally once. She handles the rest — every day, until you change it.
Every assigned foreman submits a daily report before 5pm.
Every vac truck operator fills out a vac truck report after a shift.
Every foreman sends a safety equipment photo once per quarter.
Dispatch texts go out at 5pm every weekday.
Foremen submit one good catch each week.
Someone sends the SSSP before a job starts tomorrow.
Scheduling and Dispatch
A schedule that dispatches itself.
One screen for every project and crew. The night before, Sally texts each foreman where to be and who they're with — dispatch runs itself.
RecordLens/Elmwood Substation
Apr 20 – May 15, 2026 · Elmwood Park, IL
W29
Th30
F1
S2
Su3
M4
T5
W6
Th7
F8
S9
Su10
M11
T12
W13
Team
Dale Kowalski
Dale Kowalski
Dale Kowalski
Earl Dunbar
Earl Dunbar
Earl Dunbar
Hank Briggs
Hank Briggs
Equipment
Big Iron · EX01
Big Iron
Big Iron
Activities
Site Preparation
Site Preparation
Structural Steel
Structural Steel
Organization Schedule
The same view, for the whole company.
Every project, every crew, every event — on one screen. See what's running, what's at risk, and what's coming next.
RecordLensScheduleDispatchProjectsTeamEquipmentTasksRulesDaily Records
DayWeekMonth
May 2026
Jun 2026
F8
S9
Su10
M11
T12
W13
Th14
F15
S16
Su17
M18
T19
W20
Th21
F22
S23
Su24
M25
T26
W27
Th28
F29
S30
Su31
M1
T2
W3
Th4
Elmwood Substation Rebuild
Elmwood Substation Rebuild
Ridgeline 138kV Switchyard Upgrade
Ridgeline 138kV Switchyard Upgrade
Tanglewood 138kV Substation Build
Tanglewood 138kV Substation Build
Harborview Transmission Substation
Harborview Transmission Substation
Blackstone Yard Switchgear
ROB-123
Blackstone Yard Switchgear
Settlers Ridge Relay & Protection
Settlers Ridge Relay & Protection
Crestwood 69kV Substation
Crestwood 69kV Substation
Northfield Distribution Substation
Northfield Distribution Substation
More on her plate
What else can Sally do?
Every one of these is one text or one phone call away. Tell Sally what you want in plain English, and she chases it down from there.
Daily reports & timesheets
Daily reports and timesheets, right from the phone.
At quitting time Sally calls each foreman for the day's numbers and crew hours. They talk it through from the truck — Sally files both the report and the timesheet for you.
S
RecordLens Sally
On call · 0:42
Captured from call
- •Crew of 4 at Elmwood
- •Hours: 7:00 AM – 4:30 PM
- •220 ft trenched
- •No incidents
Daily report filedTimesheet filed
Equipment & tools
Ask where the bucket truck is.
Sally pings the last person who had it, gets you an answer, and logs the move so you stop guessing next time.
Where's the bucket truck?
Hank had it last at Blackstone Yard. Asking him to confirm now.
Photo proof
Photo proof, filed automatically.
You tell Sally the rule. She asks the crew, collects the picture, and drops it in the right job folder — every time.
JPG
Safety equipment
John Miller — May 12, 2026
Filed
Paperwork
SSSPs, vac reports, daily logs — turned in on time.
Sally knows what's due, who owes it, and when. She nudges the crew so the paperwork lands without you opening a single thread.
SSSP — Blackstone YardSubmitted
Vac report — Crew 2Pending
Daily log — 6 of 6In
What does your crew never remember?
Tell us. We'll set Sally up live — you'll have the email by tomorrow night.
SOC 2 Type 2 compliant.